Attending a Meeting

Council meetings for public attendance is held in-person, virtually, and over the phone.

Council Meeting links for web and phone

Located at the top of each agenda under calendar.

Delegation

The purpose of a delegation to Council is to present a topic to Council where they hear your information for up to 15 minutes. Council does not typically make decisions during a delegation. If you would prefer to send correspondence to Council for the agenda please see below under correspondence.

If you would like to speak to council at a meeting please fill out the form below by clicking on the button. All best efforts will be made for attendance at the next scheduled meeting however, there is no guarantee. The Clerk will follow up with a meeting date, time for attendance and requirements for material.

Persons wishing to address Council shall make a written application and summary that includes the reason(s) they wish to speak to Council and include the name(s) of those who will be speaking no later than 4:00 p.m. seven (7) business days prior to the Council meeting.

All requests to speak to Council must include a written summary of the issue to be discussed and include all material to be presented to council. Each delegation is allotted fifteen minutes.

Delegation Form

Correspondence

If you have an idea or an issue that requires the attention of Council, please direct any written correspondence to the Clerk/Treasurer.

Council Meetings

Council meetings are held every third Monday of each month. If a meeting date falls on a statutory holiday, the meeting shall be held on the Tuesday of the same week.

Meetings start at 6:30 pm virtually and at the Municipal Office.

1092 Highway 595, Kakabeka Falls, ON.

How to join a virtual Council Meeting

To view the upcoming meeting agenda please view the Council Calendar and follow the instructions on the agenda.

Virtual meeting information is found at the top of each Agenda.

Deputation procedures

Deputation – first come – first served – limit of two

A maximum of two separate deputations shall be permitted at any Regular Meeting, unless otherwise approved by Council. Deputations are not necessarily on a first come first served basis. The purpose of the delegation is to hear the person(s) matter and Council typically does not make any decisions during the delegation process.

Deputation – notice prior to meeting

Persons wishing to address Council shall make a written application and summary that includes the reason(s) they wish to speak to Council and include the name(s) of those who will be speaking no later than 4:00 p.m. seven (7) business days prior to the Council meeting.

Deputation refused – Clerk

The Clerk is given the authority to refuse deputations under the following

circumstances:

i) The request along with all material being presented to Council is not submitted within the timeline (as stated above under 'notice prior to meeting');

ii) The subject matter is deemed to be beyond the jurisdiction of Council;

iii) The issue is specific to a matter properly held in a Closed Meeting, pursuant to Section 239 of the Municipal Act, 2001.;

iv) The subject matter or delegation is repetitive or redundant in nature within the current term of Council;

v) The subject matter is a matter of litigation or potential litigation;

vi) The subject matter is to complain about municipal staff;

vii) The Clerk and Reeve together, reserve the right to refuse or defer any deputation at any time.

Restrictions on deputations

Presenters shall not:

i) Address Members directly without permission;

ii) Interrupt any speaker or action of the Members, or any other person addressing the Members; iii) Speak disrespectfully of any person;

iv) Use offensive, obscene or defamatory language, gestures or images;

v) Promote hate, harassment, or violate the Ontario Human Rights Code, corporate policies and/or procedures;

vi) Disclose private or confidential information;

vii) Discuss topics outside of their intended delegation

viii)Discuss matter related to ongoing enforcement investigations, litigation or potential litigation or any matter which is currently before any court or tribunal affecting the Municipality;

ix) Put into question the personal or professional integrity of a staff member of the Municipality;

x) Disobey a decision of the Chair; and

xi) Enter into cross debate with other presenters, staff, or Members of Council.

Deputation – violation

If a Deputation is in breach of the rules, the Chair may request the termination of a presentation and/or restrict attendance at future meetings.

Deputation – time limit

All deputation shall be permitted a maximum of fifteen (15) minutes to make the presentation unless Council directs otherwise. The Clerk will provide a timer for Council and the Delegate to follow.

Matter brought forward

In the event that the subject brought forward to the Members at a Meeting by the Deputation is also dealt with in any other item listed on the agenda, the Chair may call for a motion to amend the Order of Business so that the item may be brought forward for discussion at the same time as the consideration of the Deputation item.