Lottery Licences

• A prize
• A chance to win the prize
• Consideration or a fee

• Organization must be a non-profit or registered charitable organization.
• Organization must have been in existence for at least one year
• Organization must have place of business in Ontario
• Organization must prove how it benefits the community of Gillies and area as a whole
• Organization must have one of the following primary purposes:
  • relief of poverty
  • advancement of education
  • advancement of religion
  • other charitable purposes beneficial to the community
• Organization must be properly organized such that it is separate from any other organization (e.g., legally, financially, and organizationally)
• Open and maintain a separate Lottery Trust bank account from your operating account
• Organization must provide copy of its constitution or mandate and budget

• Social clubs
• Professional associations, unions, employee groups
• Elected municipal representative groups including municipal, regional, provincial, and federal governments
• Government agencies or bodies
• Political lobby groups and those persuading the public to adopt a particular view on a broad social question
• Political parties
• Adult hobby groups
• Private sports (e.g., golf/curling) clubs
• Those promoting a political doctrine
• Those attempting to bring about or oppose changes in the law or government policy
• Professional or semi-professional athletics (e.g., CFL, NHL, AHL, OHL)
• Adult recreational or adult oriented sports (e.g. Hockey Teams)

• Bingo – 3% of prize board

• Raffle - 3% of prizes
• Break Open Tickets - 3% of prize value
• Catch the Ace - 3% of prize value
• 50/50 Draw - $3.00

There is a minimum amount of $3.00 for all lottery applications.

• A letter from your organization requesting permission to sell raffle tickets in Gillies Township identifying the time period and the location of sales
• A copy of your lottery license

Any lottery not specifically outlined as "permitted" by the Alcohol and Gaming Commission of Ontario is prohibited.

Section 206 and 207 of the Criminal Code of Canada establish the regulatory framework within which games are permitted. Equally, the Criminal Code of Canada establishes prohibited lottery schemes and makes it an indictable offence to conduct a lottery scheme without an appropriate license. Examples of games that are not licensable and therefore prohibited may include (but are not limited to): 

• Card tournaments (Euchre, Texas Hold'em, Blackjack, etc.)
• Toonie Toss   
• Dice games    
• Raffles by donation    
• Coin tables
• Sports pools   
• Lottery events involving betting         
• Wheel games

Check with the Lottery Licencing Official to ensure the legality of an event.

Who is the Lottery License Official for Gillies Township?

The Municipal Clerk-Treasurer is the Lottery Licence Official for Gillies Township.

Raffles include a 50/50, raffle draw or blanket raffle.

The Raffle Licence Application must be completed, signed and witnessed by two signing officers or executive of the organization.

• A sample of the proposed ticket, including the stub, must be submitted with the Raffle application.
• If the applicant is proposing to offer prizes totaling $10,000 or more, including taxes, the applicant must present a Letter of Credit. The Letter of Credit must not expire prior to 45 days after the last draw has been held.
• All specifications of the application must be completed in full and all answers must be specific. General terms for charitable or religious objectives or purpose, such as "community betterment" or "service club charities" are not acceptable.
• The license fee must be paid upon submitting the application.
• The market retail value of all prize(s) shall not be less than 20% of the anticipated gross proceeds of the event.

The lottery license must be posted at the event.

• The lottery license number must appear on all forms of advertising for the Raffle including radio and television, published list of winners, brochures, handouts and any other communication with respect to the Raffle.
• All revenue generated from lotteries must be deposited into the lottery trust account. No funds may be transferred to an operating or general account.
• All prizes must be awarded regardless of whether the raffle is profitable or not. Prizes shall be awarded free and clear of any encumbrances.

Forms

Application - for first time applicants

Application - for all applicants

Report Form - file with the Clerk/Treasurer within 30 days of holding the lottery.

Break Open tickets are often called Nevada tickets. Break Open Ticket forms and information.

Application - for first time applicants

Application - for all applicants

Report Form - file with the Clerk/Treasurer within 30 days of holding the lottery.

This is a newer form of progressive lottery. The winning ticket each week receives a portion of the prize. The remaining prize accumulates if the chosen envelope is any other card than the Ace of Spades. In order to win the Grand Prize, the weekly winner must also have successfully picked the envelope containing the Ace of Spades. Catch the Ace forms and information.

Application - for first time applicants

Application - for all applicants

Report Form - file with the Clerk/Treasurer within 30 days of holding the lottery.

A bazaar is a one day event and may include wheels of chance, bingos and raffles (including penny raffles). Bazaar forms and information. 

Application - for first time applicants

Application - for all applicants

Report Form - file with the Clerk/Treasurer within 30 days of holding the lottery.

Bingo forms and information 

Application - for first time applicants

Application - for all applicants

Report Form - file with the Clerk/Treasurer within 30 days of holding the lottery.

Charitable or Religious Organizations must establish Designated Lottery Trust Account(s) in accordance with the Lottery Terms and Conditions under which their Lottery Licences are issued to administer the proceeds and monies derived in the conduct of their various Lottery Events.

Lottery funds must be held in Trust by the charitable or religious organization. Lottery funds are public funds and, as such, accountability with respect to the receipt and use of these funds is required.

The Lottery Terms and Conditions established for the various types of lottery events contain a section entitled "Banking and Financial". Charitable or Religious Organizations have the option of:

• opening and maintaining one (1) Designated Lottery Trust Account to administer the proceeds and monies derived from all their Lottery Events such as, bingos, break open tickets, raffles, bazaars, share of proceeds received from their Bingo Sponsors' Associations for various events conducted at a Bingo Hall during their regular bingo events (super jackpot, break open ticket sales, bingo-themed lottery schemes conducted and managed by the Ontario Lottery and Gaming Corporation (super star bingo), table board bingo, progressive bingo games);

Note: If this option is selected, charitable or religious organizations must maintain separate ledgers outlying financial details for each type of lottery event conducted by game and license, including proceeds derived from each, expenses paid in the conduct of each and a list of how proceeds have been disbursed; or

• opening and maintaining separate Designated Lottery Trust Accounts to administer the proceeds and monies derived from each type of lottery scheme that are conducted.

Note: If this option is selected, charitable or religious organizations must ensure that when they receive their share of proceeds from their Bingo Sponsors' Association for various events conducted at a Bingo Hall during their regular bingo events that these funds are deposited into their Designated Bingo Lottery Trust Account.

Designated lottery trust account(s) must be held in the name of the licensee and contain the following features:

• Cheque writing privileges
• Monthly Statements issued
• All cheques returned with monthly statements
• A minimum of two (2) signing officers, must be bona fide members of the licensee signing all cheques

Note: Charitable or religious organizations are advised to have more than 2 bona fide members of the licensee with signing authority on this account as long as any two sign all cheques. In the case of absences of one (1) of more of the bona fide members of the licensee, the organization would still be able to access the lottery funds to pay for expenses for the charitable purposes approved on the license application.

• Deposit slips completed

Note: It is a requirement of the Lottery Terms and Conditions that monies must be deposited by deposit only into the Lottery Trust Account.

Cash withdrawals are not permitted. Cheques cannot be made payable to cash, except when a float for the purposes of making change is required for the bingo event. This float must be re-deposited into the designated lottery trust account(s) after the bingo event.

Any interest accrued on the designated lottery trust account(s) must be used for the charitable objects of the licencee as stated on the lottery application for licence and reported on the lottery report form.

Reminder

It is a breach of the Lottery License Terms and Conditions to move any lottery funds from the Designated Lottery Trust Account(s) into an operating or general account of the Licensee.

It is the responsibility of the members of the organization conducting the event and the Principal Officers of the organization to become familiar with the Lottery Terms and Conditions and for the requirement of establishing and administering Designated Lottery Trust Account(s).

Charitable Organizations are required to file the following documents annually with the Clerk/Treasurer immediately following their fiscal year end unless otherwise indicated below:

• Current listing of Board of Directors, complete with names, titles, addresses, telephone/cellular/fax numbers and term elected for;
• Covering letter outlining the amount of funds the Organization is requesting to raise during their upcoming fiscal year period via the conduct of lottery events, including proposed use of lottery proceeds;
• Copy of current Operating Budget reflecting proposed revenue and expenditures for the Organization's entire operation for the upcoming fiscal year;
• Copy of Annual Financial Statement for the Organization's entire operation (audited where applicable/signed by three of the licensees Board of Director's) as soon as it is practical to do so;

Sports Organizations are also required to submit a listing of the names of their athletes, along with their birthdates, at the beginning of each season.

Note: Sports Organizations that have both junior participants (under the age of 18 years) as well as senior participants (18 years of age and over) must submit separate operating budgets - one budget for the junior level one budget for the senior level. Costs to deliver the youth program must be isolated from the adult program.

• Receipt and Use of lottery proceeds derived from all their licensed lottery events
• Compliance Reports must accompany these documents with respect to the Organization's compliance with the Terms and Conditions of the each license. Refer to the Lottery Terms and Conditions for the type of financial statement your Organization must file.

• Check List for Annual Filing Requirements

The Annual Filing Requirements must be submitted to the Clerk/Treasurer within 180 days of its fiscal year end.